Job: Administrative Assistant 1(Job Id 33388)

This posting has expired and is no longer available.

Job Description

10/06/2017 10/13/2017
ADMINISTRATIVE SUPPORT 13
PHOENIX 23,190.00-31,627.00

Department of Economic Security

Providing Opportunity, Assistance and Care for Arizonans in need!

Administrative Assistant 1

Division of Benefits and Medical Eligibility (DBME)

8800 N.22nd Avenue, Phoenix, AZ 85021

Openings: 2

www.azdes.gov

JOB SUMMARY:

The Division of Benefits and Medical Eligibility (DBME) is seeking an experienced, detail oriented and highly motived individual to join our team as an Administrative Assistant 1. This position reports to the Appeals Unit Management Team and performs administrative duties to support the office and applies knowledge to the Department, Division Administration and works independently on a variety of projects.

JOB DUTIES: 

-          Research, monitor, prepare, update reports; follow up on assignments and ensure due dates and timelines are met.

-          Coordinate meetings, schedule trainings; monitor virtual office equipment, travel claims and document numbers.

-          Answer multi-line phones and provide general information.

-          Maintain internal/external customer relations with courtesy and tact Ensure the efficient flow of work and processes.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs):

Knowledge of:

       -    Administrative and clerical procedures; tracking techniques; drafting    correspondence. Knowledge and/or experience with AZTECS and HEA is preferable. 

Skill in:

-          Microsoft word, Excel, Outlook; Office procedures; drafting emails; building and maintaining professional relationships; multi-tasking; problem solving; monitoring; verbal and written communication.

Ability to:

-          Obtain and maintain an Arizona Driver’s license appropriate to the assignment; learn policy, procedures, rules and regulations related to the assignment; establish priorities; perform in a fast paced environment; learn department software applications and mainframe systems; to maintain accurate records; collect and summarize information a variety of information , consider alternatives and reach sound conclusions.   

 

SELECTIVE PREFERENCE(S):

-          N/A

PRE-EMPLOYMENT REQUIREMENTS: 

-          Have a current, valid Arizona State issued driver’s license appropriate to the assignment. Employee is subject to driver’s license record checks and must maintain an acceptable driving record, valid motor vehicle insurance and registration, and must complete any required training (see Arizona Administrative Code R2-10-207.12).

-          Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify), applicable to all newly hired State employees

-          Be subject to a search of Child Protective Services Central Registry Physical

-          Successfully pass background and reference checks. Employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions

Travel is required for training and meetings, which may require an overnight stay

BENEFITS: 

 The Department of Economic Security offers a comprehensive benefits package to include: 

-          Sick leave

-          Vacation with 10 paid holidays per year

-          Health and dental insurance

-          Retirement plan

-          Life insurance and long-term disability insurance

-          Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

RETIREMENT: 

Positions in this classification participate in the Arizona State Retirement System (ASRS). 

Please note, enrollment eligibility will become effective after 27 weeks of employment.

CONTACT US: 

If you have any questions please feel free to contact Lester at [email protected] or 602-771-2902 for assistance.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting INSERT CONTACT NAME AND CONTACT INFO HERE. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.