Job: Administrative Assistant 1(Job Id 35241)

This posting has expired and is no longer available.

Job Description

01/12/2018 01/15/2018
ADMINISTRATIVE 13
PHOENIX 25,699.00-31,627.00

Department of Economic Security

Providing Opportunity, Assistance and Care for Arizonans in need!

Administrative Assistant 1

Division of Employment and Rehabilitation Services

515 N. 51st Ave

Phoenix, AZ 85043

www.azdes.gov

JOB SUMMARY:

This positon provides administrative and clerical support to the Rehabilitation Services Administration, serving as the min receptionist for guests, customers, and staff.

JOB DUTIES: 

-          Receive incoming calls, answer questions, refer caller to resources or route call to appropriate section, and take messages when needed

-          Greet and assist visitors with signing in and directing them to the correct location, notify department personnel of visitor/client arrival, monitor access, and maintain security awareness and log of visitors

-          Assist with other assignments requested to ensure completion in an accurate and timely manner, maintain knowledge about DES mission and vision in order to share the concepts with individuals who are inquiring information about programs

-          Assist with scheduling and calendaring conference rooms and meeting rooms, provide general administrative and clerical support, and maintain employee directory

-          Receive and sort mail deliveries

KNOWLEDGE, SKILLS AND ABILITIES (KSAs):

Knowledge of:

-          Understanding of mission and vision of RSA, screening phone calls, answering questions and transferring to appropriate staff

-          Appropriate techniques when receiving guests, visitors, or customers at the front desk

-          Office clerical procedures polices and practices

Skill in:

-          Time management and problem solving, and responding to the public with factual information tactfully and timely

-          Maintaining and updating files, and following written and verbal instructions

-          Ensuring uniformity in the day to day operations

Ability to:

-          Display good interpersonal skills and operate various office equipment

-          Work in a fast paced environment and multitask to meet time frames of assignments

-          Work independently and communicate with individuals who have disabilities

PRE-EMPLOYMENT REQUIREMENTS: 

-          Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify), applicable to all newly hired State employees

-          Successfully pass background and reference checks. Employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions

BENEFITS: 

 The Department of Economic Security offers a comprehensive benefits package to include: 

-          Sick leave

-          Vacation with 10 paid holidays per year

-          Health and dental insurance

-          Retirement plan

-          Life insurance and long-term disability insurance

-          Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

RETIREMENT: 

Positions in this classification participate in the Arizona State Retirement System (ASRS). 

Please note, enrollment eligibility will become effective after 27 weeks of employment.

CONTACT US: 

If you have any questions please feel free to contact (602) 771-2880 for assistance.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting DES Human Resources Administration at (602) 771-2870. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.