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Job: Administrative Assistant 2(Job Id 36988)

This posting has expired and is no longer available.

Job Description

04/11/2018
ADMINISTRATIVE 15
PHOENIX 25,507.87-35,201.09

DEPARTMENT OF ECONOMIC SECURITY

Providing Opportunity, Assistance and Care for Arizonans in need!

ARIZONA MANAGEMENT SYSTEM (AMS):

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  State employees are highly engaged, collaborative and embrace a culture of public service.

 

ADMINISTRATIVE ASSISTANT 2

Division of Employment and Rehabilitation Services

1789 W. Jefferson St.

Phoenix, AZ 85007

www.azdes.gov

 

JOB SUMMARY:

DES is seeking a detailed oriented Administrative Assistant 2 with ability to work with multi-level diverse staff.  This position will provide support to the Child Care Administration leadership and administrative team. The Administrative Assistant 2 will process supply orders, approvals for payments, reports, along with additional administrative tasks. The role will also assist with research, inventory, preparing correspondence and occasionally assist with HR duties.  

JOB DUTIES: 

-          Maintaining/ updating vehicle logs and assuring vehicles meet ADOT regulations

-          Request service calls on office equipment

-          Process and distribute incoming mail

-          Prepares meeting agenda and minutes as necessary

-          Serves as Facilities Coordinator by overseeing building fire drills, attend meetings hosted by Office of Facilities Management and conduct other related duties

KNOWLEDGE, SKILLS AND ABILITIES (KSAs):

-          Strong command of the English language including excellent grammar, spelling and punctuation

-          Proficient in Microsoft Word, Excel, and Outlook 

-          Must have great customer service and telephone etiquette  

-          Administrative office practices and procedures

-          Effectively plan, organize and prioritize job duties

-          Ability to provide a high level of discretion and confidentiality

SELECTIVE PREFERENCE(S):

-          Two years administrative assistant experience

-          Bilingual (Spanish)

PRE-EMPLOYMENT REQUIREMENTS: 

-          Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify), applicable to all newly hired State employees

-          Successfully pass background and reference checks. Employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions

-          Valid Arizona driver license is required. Must be able to maintain a driving record in accordance with accordance with Department policy. In-state travel is required. This position requires possession of and ability to retain a current, valid state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.). Employees may be required to use their own transportation as well as maintaining valid motor vehicle insurance and current Arizona vehicle registration; however, mileage will be reimbursed.

 

BENEFITS: 

 The Department of Economic Security offers a comprehensive benefits package to include: 

-          Sick leave

-          Vacation with 10 paid holidays per year

-          Health and dental insurance

-          Retirement plan

-          Life insurance and long-term disability insurance

-          Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

RETIREMENT: 

Positions in this classification participate in the Arizona State Retirement System (ASRS). 

Please note, enrollment eligibility will become effective after 27 weeks of employment.

CONTACT US: 

If you have any questions, please feel free to contact 602-542-1235 for assistance.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-364-3981. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

 

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