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Job: Administrative Assistant 2 -(Job Id 37596)

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Job Description

04/19/2018
ADMINISTRATIVE 15
PHOENIX 28,000.00-29,500.00

DEPARTMENT OF ECONOMIC SECURITY

Providing Opportunity, Assistance and Care for Arizonans in need!

ARIZONA MANAGEMENT SYSTEM (AMS):

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  State employees are highly engaged, collaborative and embrace a culture of public service.

 

 

ADMINSTRATIVE ASSISTANT II

Division of Employment and Rehabilitation Services

1924 E. University Drive

Phoenix, AZ, 85034

www.azdes.gov

 

 

JOB SUMMARY:

 

 

This position performs a variety of complex administrative tasks including, but not limited to , research, special projects, conducts studies, meets and confers with supervisors and coordinates management activities, exercises discretion and independents judgement with policies and procedures. Creates computer generated charts and graphs, researches and tracks assignments/cases and provides status updates to the manager. Summarizes reports, transmittals and documents, reviews all personnel actions and transfer requests, preparation of presentations and meeting materials. Handles building facilities and coordinates any and all work through operations, creates and coordinates a variety of fiscal and operational reports, orders supplies, inputs and reviews time sheets, and represent the manager at meetings as needed.

JOB DUTIES: 

-          Responsible for providing administrative support to the section manager

-          Acts as a local officer coordinator

-          Managers office supplies and creates purchase orders via Procure AZ, maintains filing system.

-          Responds to various inquires for information and actions, completes reports, schedule interviews and works with DERS HR.

-          Payroll, billings and assist management through research and compilation of statistical data for reports,, prepares memos, correspondence and a team player

-          Provides great customer services to vendors that call or visit the work site, assisting them with their needs, organizing information and documents, planning and prioritizing work to meet deadlines, developing and maintaining effective working relationships, attends meetings on behalf of the manager.

 

KNOWLEDGE, SKILLS AND ABILITIES (KSA’S)

-          Knowledge of computer software applications and office equipment

-          Knowledge of interviewing techniques and procedures , filing and data entry

-          1 year of administrative experience

-          Knowledge of budgets and spreadsheets

-          Analyze and evaluation of documents, reports and statistical data, developing and utilizing resources and materials, reviewing and summarizing documents,

-          Coordinating and planning activities, leadership techniques

-          Excellent verbal and written communication with internal and external customers

-          Appropriately work with material and information of a confidential nature

-          Use of good judgement handling complex situations

-          Ability to work well independently

-          Ability to complete tasks in a timely manner.

 

 

 

SELECTIVE PREFERENCES

-          Arizona State Required driver’s License

 

 

PRE-EMPLOYMENT REQUIREMENTS: 

-          High School Diploma/GED

 BENEFITS: 

 The Department of Economic Security offers a comprehensive benefits package to include: 

-          Sick leave

-          Vacation with 10 paid holidays per year

-          Health and dental insurance

-          Retirement plan

-          Life insurance and long-term disability insurance

-          Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

RETIREMENT: 

Positions in this classification participate in the Arizona State Retirement System (ASRS). 

Please note, enrollment eligibility will become effective after 27 weeks of employment.

CONTACT US: 

If you have any questions please feel free to contact 602 542-4221for assistance.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-364-3981. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

 

 

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