Job: Administrative Assistant 3(Job Id 30290)

This posting has expired and is no longer available.

Job Description

06/16/2017 06/23/2017
ADMINISTRATIVE 17
KYKOTSMOVI 0.00-32,029.50

 

Arizona Department of Economic Security

 

Administrative Assistant 3

Village of Kykotsmovi, Kykotsmovi, AZ 86039  

Openings: 1

This announcement is open until a sufficient number of resumes are received. Interested applicants should apply for this position if they feel that they are qualified as quickly as possible to ensure a timely application.

Arizona Department of Economic Security (DES) works with families, community organizations, advocates, and State and Federal partners to realize our collective mission to make Arizona stronger by helping Arizonans reach their full potential through temporary assistance for those in need. To learn more about DES visit DES Overview and visit our careers page to see current job opportunities. Join the DES Team!

 

Responsibilities

The Division of Benefits and Medical Eligibility (DBME) is seeking an experienced and highly motived individual to join our team as an Administrative Assistant 3. Under the direction of the Regional Program Manager, this position performs a variety of administrative work as required and necessary to support the region. Major duties and responsibilities include but are not limited to:

- Conducts research for special projects and serves on special project groups.

- Monitors, prepares and updates reports; monitors and responds to all central office action items; updates and maintains spreadsheets and databases.

- Coordinates meetings and virtual office requests; serves as note-taker if needed.

- Schedules trainings; arranges hotel and travel accommodations.

- Answers multiple phone lines; utilizes automated office machines - faxes, scans and indexes confidential materials and documents; orders supplies.

-  Tracks travel claims and monitors travel documents; coordinates maintenance and inspections of state vehicles.

 

Qualifications

- Knowledge of standard administrative office practices and procedures, business correspondence formatting and proper spelling, grammar and punctuation.

- Experience overseeing multiple projects/assignments; proven ability to set priorities and meet deadlines with minimal direction.

- Strong written and oral communication skills; ability to respond to internal and external customers with diplomacy, tact and accuracy.

- Experience gathering and summarizing data for reports; experience creating and maintaining varied spreadsheets and reports.

- Experience screening and routing calls, greeting and directing visitors.

- Ability to exercise independent judgement and maintain confidentiality.

- Ability to coordinate activities across multiple assignments, problem solve and develop effective operating procedures.

- Strong keyboarding skills; experience with the use of Microsoft Word, Excel, PowerPoint and Outlook.

- Ability to explain policies, procedures and general information to internal and external customers.

 

- Selection preference: Proven experience with standard telephone etiquette and keyboarding skills; customer service orientation; knowledge of computer-based systems; task and detail oriented.

 

 

Benefits

DES promotes career development by offering a learning environment, team oriented culture. Our new hires enjoy several other benefits such as paid holidays, vacation days, sick leave, medical, dental, and vision benefits, tuition reimbursement, and participation in the Arizona State Retirement Plan. Click here to learn more about benefits.

 

Staffing Disclosure

Applicants will be required to:

- Have a current, valid state issued driver’s license appropriate to the assignment. Employee is subject to driver’s license record checks and must maintain an acceptable driving record, valid motor vehicle insurance and registration, and must complete any required training (see Arizona Administrative Code R2-10-207.12).

- Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify), applicable to all newly hired State employees

- Be subject to a search of Child Protective Services Central Registry

- Successfully pass background and reference checks. Employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions

 

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DES is an Equal Employment Opportunity Employer and ADA Reasonable Accommodation Employer

Persons with disabilities and veterans are encouraged to apply

Fair and Equal Employment Opportunity Practices: DES does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, marital status, parental status, or military service.

Reasonable Accommodation Request: During all stages of the recruitment process, persons with a disability may request a reasonable accommodation which includes but are not limited to a sign language interpreter or an alternative format of documents. If you would like to request a reasonable accommodation, please contact DES Human Resources Administration at (602) 771-2842. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.

If you experience technical issues while applying for this position, please dial 602-542-4700 or email [email protected]