Job: Administrative Assistant 3(Job Id 30291)

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Job Description

05/19/2017 05/24/2017
PEORIA 32,029.50-0.00


Arizona Department of Economic Security


Administrative Assistant 3

8990 W. Peoria Avenue, Peoria AZ 85345 

Openings: 1

This announcement is open until a sufficient number of resumes are received. Interested applicants should apply for this position if they feel that they are qualified as quickly as possible to ensure a timely application.

Arizona Department of Economic Security (DES) works with families, community organizations, advocates, and State and Federal partners to realize our collective mission to make Arizona stronger by helping Arizonans reach their full potential through temporary assistance for those in need. To learn more about DES visit DES Overview and visit our careers page to see current job opportunities. Join the DES Team!



The Division of Benefits and Medical Eligibility is seeking an experienced and highly motivated individual to join our team as an Administrative Assistant 3. Major duties and responsibilities include but are not limited to:

- Performs a variety of administrative work of considerable difficulty that may include: report preparation; updates and maintains spreadsheets and databases.

- Authority to make decisions regarding appropriate assignment follow up and timetable management; responds and monitors all action items to central office; answers multi line phones.

- Utilizes Microsoft Office programs to complete assigned tasks or projects; coordination of meetings and note taking.

- Utilization of Automated Machines such as faxes, printers, MFP devices, etc.; fax, scan, and index documents that include confidential material; schedule trainings; arranges hotel and travel accommodations, tracks travel claims and monitors travel document numbers; orders supplies.

- Coordinates Virtual Office requests, responsible for the coordination of State Vehicle maintenance and inspections, owns and maintains email contacts and listings as appropriate.




- Knowledge of standard administrative office practices and procedures; business correspondence formatting; proper grammar, spelling and punctuation; various computer software packages.

- Knowledge of office and database management; time management; performing technical, complex and difficult administrative work using independent judgment; oral and written communication; capable of using personal computer and related software applications proficiently; overseeing multiple projects/assignments, setting priorities and meeting deadlines, and following up on assignments with minimum direction.

- Knowledge to explain policies, procedures, and general knowledge of the immediate unit and the Division to internal and external customers.

- Skill in composing/creating/maintaining various spreadsheet reports and correspondence with appropriate consideration of relevant policy and procedures. Skill in keyboarding and the use of Microsoft Office programs, including Word, Excel, and Outlook.

- Skill in performing full range of administrative functions required by administrators in a responsible and confidential manner.

- Ability to plan, coordinate, analyze, and establish priorities; develop effective operating procedures.

- Ability to create, maintain, and complete special projects, reports, and correspondence with accuracy and timeliness.

- Ability to set priorities and manage a diverse range of administrative functions; develop effective operating procedures; problem-solve various issues and execute appropriate independent judgment; plan, organize, develop resources and coordinate activities across multiple assignments; establish and maintain professional working relationships with staff and outside entities.


DES promotes career development by offering a learning environment, team oriented culture. Our new hires enjoy several other benefits such as paid holidays, vacation days, sick leave, medical, dental, and vision benefits, tuition reimbursement, and participation in the Arizona State Retirement Plan. Click here to learn more about benefits.


Staffing Disclosure

Applicants will be required to:

- Travel in-state. Must be in possession of, and ability to retain, a current, valid, Arizona-issued, driver’s license; appropriate to the assignment.  Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.).  Employees may be required to use their own transportation as well as maintaining valid motor vehicle insurance and current Arizona vehicle registration; however, mileage will be reimbursed.

- Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify), applicable to all newly hired State employees

- Successfully pass background and reference checks. Employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions


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DES is an Equal Employment Opportunity Employer and ADA Reasonable Accommodation Employer

Persons with disabilities and veterans are encouraged to apply

Fair and Equal Employment Opportunity Practices: DES does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, marital status, parental status, or military service.

Reasonable Accommodation Request: During all stages of the recruitment process, persons with a disability may request a reasonable accommodation which includes but are not limited to a sign language interpreter or an alternative format of documents. If you would like to request a reasonable accommodation, please contact DES Human Resources Administration at (602) 771-2842. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.

If you experience technical issues while applying for this position, please dial 602-542-4700 or email [email protected]