Job: Administrative Assistant 3(Job Id 35220)

This posting has expired and is no longer available.

Job Description

01/10/2018 01/17/2018
ADMINISTRATIVE SUPPORT 17
PHOENIX 0.00-29,949.00

Department of Economic Security

Providing Opportunity, Assistance and Care for Arizonans in need!

Administrative Assistant 3

Division of Developmental Disabilities

5324-5328 East Washington Street

Phoenix, AZ 85034

www.azdes.gov

JOB SUMMARY:

The Division of Developmental Disabilities (DDD) is seeking highly motivated individual to join our team as an Administrative Assistant 3. This position is responsible for providing administrative support services to the Area Program Manager (APM) within the DDD.

JOB DUTIES: 

-        Independently composes letters, memos, and presentations

-        Maintains and enters information into Access databases in a timely and accurate manner

-        maintains and utilizes a tracking system for project management to ensure timely submission of internal and external assignments/work products

-        With minimal supervision, confers with supervisors, other Division staff, persons from community agencies, organizations, & businesses on a variety of subjects and issues

-        Answers and/or researches needed information from e-mail or phone calls from various staff or other entity requesting assistance, ensuring complete and timely responses

-        Independently coordinates, facilitates, and attends various meetings, taking, transcribing, and distributing minutes; Maintains calendar for Manager, sets up meetings as requested

KNOWLEDGE, SKILLS AND ABILITIES (KSAs):

Knowledge of:

-        Principles and practices of administration and time management

-        Appropriate use of grammar, punctuation, and formatting various documents

-        Methods for tracking complex work with critical time lines

-        Basic program rules, regulations, and operations procedures

Skill in:

-        Excellent oral and written communication

-        Using computer software/programs, e.g., (Microsoft Office Products)

-        Planning, organization, and time management

Ability to:

-        Use independent judgment and work independently

-        Think through problem situations and manage difficult phone calls

-        Compose various documents with minimal supervision

-        Multi-task and complete work within required timelines

SELECTIVE PREFERENCE(S):

-        The candidate must possess 3 years’ responsible administrative experience; OR a Bachelor’s degree in Business Administration, Public Administration, or a closely related field and 2 years’ responsible admin experience; OR a Master's degree in above fields and 1-year responsible administrative experience.

PRE-EMPLOYMENT REQUIREMENTS: 

-        Valid Driver’s License

BENEFITS: 

 The Department of Economic Security offers a comprehensive benefits package to include: 

-        Sick leave

-        Vacation with 10 paid holidays per year

-        Health and dental insurance

-        Retirement plan

-        Life insurance and long-term disability insurance

-        Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

RETIREMENT: 

Positions in this classification participate in the Arizona State Retirement System (ASRS). 

Please note, enrollment eligibility will become effective after 27 weeks of employment.

CONTACT US: 

If you have any questions, please feel free to contact 602-542-0082 for assistance.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-364-3981. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.