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Job Description

03/05/2018 03/19/2018
PHOENIX 60,354.00-77,468.00


Department of Economic Security

Providing Opportunity, Assistance and Care for Arizonans in need!


Division of Aging and Adults

1789 W. Jefferson

Phoenix, AZ 85007


This position is responsible for managing all aspects of contract administration for the Division of Aging and Adult Services.


-          Directs, instructs and counsels subordinate workers in carrying out a variety of contract-related tasks

-          Resolves problems and questions presented by subordinate workers regarding work methods and processes

-          Reviews contract amendments

-          Provides assistance and guidance to program staff regarding development of RFP documents, direct contracts and reviews existing ones

-          Secures Competition Impractical requests with input from program staff

-          Schedules and directs completion of contractor monitoring activities and reviews monitoring reports

-          Represents the Division at the Contract Management Committee meetings, other cross-divisional and contract related work groups

-          Participates in the implementation of new systems which impact the contracting unit

-          Responds to action items

-          Provides recommendations for contracts related to the Department of Economic Security (DES) policy and procedure changes, contract terms and condition changes

-          Provides oversight to staff for analyzing, tracking and reporting on contract expenditures and programmatic reporting

-          Provides oversight for processing fingerprinting clearance cards and Central Registry background check results

-          Revises and maintains contract related procedures

-          Performs other duties appropriate to the assignment


Knowledge of:

-          Federal and state laws and statutes pertaining to contracting for services

-          Fundamentals of budget development and expenditure control

-          Contemporary social service programs and delivery systems in public agencies

-          Policies and procedures established for the work system

-          Contracting policies and procedures specific to contract initiation, administration and monitoring

Skill in:

-          Verbal and written communication

-          Establishing and maintaining interpersonal relationships

-          Team building strategies and principles

-          Management leadership, principles and approaches

-          Contract monitoring

-          Microsoft Office Suite applications (Outlook, Word, Excel, PowerPoint) and SharePoint)

Ability to:

-          Learn and adhere to Department mission and goals, organization structure and functions of units

-          Interpret laws, rules, regulations pertaining to the work system

-          Facilitate, mediate and public speak

-          Problem solve



-          Bachelor’s or Master’s degree in business, public administration, management or related fields

-          Training, workshop seminars in specific areas such as contract administration, problem solving, team building, conflict resolution and supervision

-          Minimum of one (1) year experience equivalent to a Contracts Management Supervisor I or two (2) years as a Contracts Management Specialist III preferably in human services or a minimum of three (3) years of senior contracting in private sector


-          Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify), applicable to all newly hired State employees

-          Successfully pass background and reference checks

-          Employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions


 The Department of Economic Security offers a comprehensive benefits package to include: 

-          Sick leave

-          Vacation with 10 paid holidays per year

-          Health and dental insurance

-          Retirement plan

-          Life insurance and long-term disability insurance

-          Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance


Positions in this classification participate in the Arizona State Retirement System (ASRS). 


Please note, enrollment eligibility will become effective after 27 weeks of employment.


If you have any questions please feel free to contact 602-774-5535 for assistance.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-364-3981. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.











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