Job: Purchasing Technician/ Administrative Assistant(Job Id 36657)

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Posted: 04/13/2018

Job Reference #: 36657

Job Description

03/16/2018
ADMINISTRATIVE 18
COTTONWOOD 28,405.52-35,201.00

 

Department of Economic Security

Providing Opportunity, Assistance and Care for Arizonans in need!

Purchasing Technician/ Administrative Assistant

Division of Employment and Rehabilitation Services

1500 E. Cherry Street, Ste. H

Cottonwood, AZ 85326

www.azdes.gov

JOB SUMMARY:

This position is responsible for obtaining competitive bids, researching vendors and purchasing goods and services for RSA consumers based on approved Individual Plans for Employment.

JOB DUTIES: 

-          Order goods and services for consumers, which may includes obtaining competitive bids, using state contracts, and researching vendors

-          Consults policies and procedures manual in order to ensure actions taken are in keeping with laws and regulations

-          Arranges payment to vendors for goods and services

-          Examine and verify invoices and other purchasing documents by compiling and checking figures thoroughly in comparison with validated records

-          Prepare letters and financial authorizations for purchase, and confer with supervisor, vendors, specialists, and members of the rehabilitation team

-          Research and resolve discrepancies in regards to billing invoices

-          Attend staff meetings to share relevant information, and keep informed of policy and procedure changes 

-          Preform administrative support duties as needed, i.e. answer phones, process mail, etc.

 

 

 

KNOWLEDGE, SKILLS AND ABILITIES (KSAs):

-          Governmental accounting practices, policies and procedures, and of principles and practices of purchasing

-          State laws, statutes, rules, regulations and policies pertaining to provision of rehabilitation services to persons with disabilities

-          Vocational rehabilitation and independent living resources available in the community

-          Problem solving and decision making, interpersonal relations and oral and written communication

-          Interpersonal relations

-          Skill in mathematics to reconcile reports

-          Plan, coordinate, establish priorities, and develop effective operating procedures

-          Effective utilization of resources, resolve issues and provide information to customers, providers, community organizations, and agencies

-          Evaluate and manage cases, and establish and maintain working relationships

SELECTIVE PREFERENCE(S):

-          One year of professional level accounting experience; two years of responsible administrative experience; one year experience working with Rehabilitation Services Administration or closely related field

-          Experience working with people with disabilities is a plus

PRE-EMPLOYMENT REQUIREMENTS: 

-          Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify), applicable to all newly hired State employees

-          Successfully pass background and reference checks. Employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions

BENEFITS: 

 The Department of Economic Security offers a comprehensive benefits package to include: 

-          Sick leave

-          Vacation with 10 paid holidays per year

-          Health and dental insurance

-          Retirement plan

-          Life insurance and long-term disability insurance

-          Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

RETIREMENT: 

Positions in this classification participate in the Arizona State Retirement System (ASRS). 

Please note, enrollment eligibility will become effective after 27 weeks of employment.

CONTACT US: 

If you have any questions please feel free to contact (602) 771-2880 for assistance.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting DES Human Resources Administration at (602) 771-2870. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

 

Application Instructions

Please apply for this position by following the link provided below. A new window will open on your screen and you will be directed to the Arizona Department of Economic Security employment website.

Click here to apply with Arizona Department of Economic Security