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Job: Purchasing Technician/ Administrative Assistant(Job Id 36657)

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Job Description

03/16/2018
ADMINISTRATIVE 18
COTTONWOOD 28,405.52-35,201.00

 

Department of Economic Security

Providing Opportunity, Assistance and Care for Arizonans in need!

Purchasing Technician/ Administrative Assistant

Division of Employment and Rehabilitation Services

1500 E. Cherry Street, Ste. H

Cottonwood, AZ 85326

www.azdes.gov

JOB SUMMARY:

This position is responsible for obtaining competitive bids, researching vendors and purchasing goods and services for RSA consumers based on approved Individual Plans for Employment.

JOB DUTIES: 

-          Order goods and services for consumers, which may includes obtaining competitive bids, using state contracts, and researching vendors

-          Consults policies and procedures manual in order to ensure actions taken are in keeping with laws and regulations

-          Arranges payment to vendors for goods and services

-          Examine and verify invoices and other purchasing documents by compiling and checking figures thoroughly in comparison with validated records

-          Prepare letters and financial authorizations for purchase, and confer with supervisor, vendors, specialists, and members of the rehabilitation team

-          Research and resolve discrepancies in regards to billing invoices

-          Attend staff meetings to share relevant information, and keep informed of policy and procedure changes 

-          Preform administrative support duties as needed, i.e. answer phones, process mail, etc.

 

 

 

KNOWLEDGE, SKILLS AND ABILITIES (KSAs):

-          Governmental accounting practices, policies and procedures, and of principles and practices of purchasing

-          State laws, statutes, rules, regulations and policies pertaining to provision of rehabilitation services to persons with disabilities

-          Vocational rehabilitation and independent living resources available in the community

-          Problem solving and decision making, interpersonal relations and oral and written communication

-          Interpersonal relations

-          Skill in mathematics to reconcile reports

-          Plan, coordinate, establish priorities, and develop effective operating procedures

-          Effective utilization of resources, resolve issues and provide information to customers, providers, community organizations, and agencies

-          Evaluate and manage cases, and establish and maintain working relationships

SELECTIVE PREFERENCE(S):

-          One year of professional level accounting experience; two years of responsible administrative experience; one year experience working with Rehabilitation Services Administration or closely related field

-          Experience working with people with disabilities is a plus

PRE-EMPLOYMENT REQUIREMENTS: 

-          Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify), applicable to all newly hired State employees

-          Successfully pass background and reference checks. Employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions

BENEFITS: 

 The Department of Economic Security offers a comprehensive benefits package to include: 

-          Sick leave

-          Vacation with 10 paid holidays per year

-          Health and dental insurance

-          Retirement plan

-          Life insurance and long-term disability insurance

-          Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

RETIREMENT: 

Positions in this classification participate in the Arizona State Retirement System (ASRS). 

Please note, enrollment eligibility will become effective after 27 weeks of employment.

CONTACT US: 

If you have any questions please feel free to contact (602) 771-2880 for assistance.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting DES Human Resources Administration at (602) 771-2870. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

 

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